Privacy policy


Preliminary information

The statement and configuration policy from May 25, 2018 applies and becomes valid for the countries of EU, new provisions in the field of the protection of personal data are taken into account in relation to the EU Council Decision (EU) 2016/679.

From 27.04.2016 in the matter of the protection of persons in connection with the processing of personal data and on the availability of such data and repealing the provisions of 95/46 / EC (hereinafter: “GDPR”). From this range, in the report (hereinafter: “Policy”) we provide you with information about the basic rights regarding your personal data, how to collect and use them, as well as your rights in this regard.

What is personal data? What does processing of personal data mean?

“Personal data” term means any information about an identified or identifiable natural person. An identifiable natural person is a person who can be directly or indirectly identified, in particular on the basis of an identifier such as name and surname, identification number, location data, online identifier or one or more specific factors determining physical, physiological, genetic, mental, the economic, cultural or social identity of the natural person.

The processing of personal data is basically any activity based on personal data, regardless of whether it is performed in an automated manner or not, including e.g. collection, storage, recording, organizing, modifying, viewing, using, sharing, limiting, deleting or destroying personal data.

Who is the personal data administrator? Who is the administrator of personal data processed in connection with the use of the website?

The administrator of personal data is an entity that sets the purposes and methods of processing personal data.

The administrator of your personal data that can be processed in connection with the use of the website is the Association of Space Creators with headquarters: Plac 11 Listopada 17B 19-110 Goniądz NIP: 5461395602 REGON: 380359548 (hereinafter referred to as “Administrator” or “we”).

You can contact the Administrator in matters regarding your personal data by sending a message to the following e-mail address:

What is the purpose and legal basis for processing personal data?

In connection with the use of the website (hereinafter: the “Website”), your data is processed to the really necessary minimum extent required to provide the service of using the Website at the desired level. If you use or intend to use our newsletter service, your data is processed in order to provide this service.

The legal basis for processing your personal data depends on how you use the Website

(a) if you only visit the aforementioned Website, then the legal basis for data processing is the legitimate legal interest pursued by the Administrator consisting in providing a properly functioning Website;

(b) if you subscribe to the newsletter service, then the legal basis for data processing is your voluntary consent;

How long is personal data processed?

The time for which the Administrator may process your personal data depends on the legal basis which is the legal permission for processing.

If the Administrator processes personal data on the basis of consent, the processing period lasts until the consent is withdrawn.

If the Administrator processes personal data on the basis of legitimate interest, the processing period lasts until the above mentioned interest or until the objection of the data subject receives further processing only in situations where such objection is in accordance with the law.

Is personal data disclosed to third parties?

Your personal data is transferred to other entities only when it is possible in accordance with applicable law. In this case, in an appropriate agreement with a third party, the Administrator provides for security provisions and mechanisms to ensure data protection, confidentiality and security.

Your personal data is transferred to the following categories of recipients:

  • entities processing your personal data pursuant to contracts entrusting the processing of personal data,podmiotu świadczącego usługi hostingowe na naszą rzecz, 
  • an entity providing hosting services for us,
  • our contractors providing software delivery services, software or hardware maintenance services we use, and our legal and tax advisors.

At the same time, we transfer your personal data to these entities only when it is necessary to achieve the specific purpose of processing.

What rights do you have in relation to the processing of personal data?

In connection with the processing of your personal data, you have the following rights:

(a) the right to access your personal data. This right allows you to receive information whether we process your personal data, and if so, by exercising this right you can receive a copy of your personal data that we process;

(b) the right to rectify your personal data. This right provides you with the opportunity to correct incomplete, false or outdated data that we process;

(c) the right to limit the processing of your personal data. This law allows you to ask us to suspend the processing of your personal data in the following situations: (i) when you want us to check the correctness of your data; (ii) when our processing is unlawful and you object to the deletion of personal data, requesting instead a restriction on their use; (iii) when you need the data to determine, pursue or defend claims, although we no longer need your data for our own purposes; (iv) when you objected to our processing, but we must verify that we still have overriding and legitimate grounds to continue processing your personal data;

(d) the right to delete your personal data. This right allows you to request the deletion of your personal data if: (i) they are no longer necessary for the purposes for which they were collected; (ii) you have withdrawn your consent to the processing of your personal data, and we have no other legal basis for processing; (iii) you objected to the processing of your personal data, and we cannot justify the superior and legally justified basis for continuing processing; (iv) your personal data has been processed unlawfully;

(e) the right to transfer your personal data. You only have this right with respect to data processed on the basis of consent or the conditions for performance of the contract, when the processing itself takes place in an automated manner (in IT systems).

In the event that you gave us consent to the processing of your personal data, you have the right to withdraw it at any time. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

You also have the right to lodge a complaint with the President of the Office for Personal Data Protection.

You also have the right to object to personal data when legal service is required and is justified.

What are cookies and why do we use them? How to manage some cookies?

Cookies are small text files that are used to support users when using our Website. Cookies are available to users of website services by remembering your preferences. Without the use of cookies used by our Website are less user-friendly.

Cookies have different functions. First of all, they make it easier to navigate the Website and handle information about your preferences, in order to present you with relevant content and contribute to improving the quality of our services.

The Website uses two types of cookies, called “session cookies” and “persistent” cookies. “Session” cookies are temporary files that are stored on the user’s device until they leave the Website. Persistent cookies remain on the user’s device for a long time, depending on the parameters determining the “lifetime” of the cookie, or until they are manually deleted by the user.

These files are used to track the activity of members of social networks. Our Website also uses third-party plug-ins in the form of buttons that redirect to social networks, such as Facebook and Instagram.

Your web browser provides you with information on how you can refuse, delete or block Cookies. Below you will find links that will redirect you to relevant information related to several of the most popular browsers:

(a) Google Chrome

(b) Internet Explorer

(c) Mozilla Firefox

(d) Safari

Newsletter service

The administrator provides you with the option of using the newsletter service. Newsletter is a form of an electronic newsletter sent periodically and indefinitely, via e-mail to the e-mail address provided by you. The newsletter contains current information on events organized by the Association of Space Artists.

The use of the newsletter service is voluntary and free of charge. You can unsubscribe from the newsletter at any time. To do so, use the link (link) included in each newsletter or do not hesitate to write to us at:

Final information

The administrator regularly reviews the privacy policy and makes needed changes it when necessary due to: new laws, new guidelines of the authorities responsible for supervising personal data protection processes, better practices in the area of ​​personal data protection. The Administrator is obliged to inform you about any changes in the privacy policy via the Website.